Bookkeeping
Forward an invoice, text a receipt photo, or let a dispatch bill itself — costs land on the right unit without data entry. Schedule E categories. Year-end CSV export.Rent collection is optional and never runs through us — but what you were paid still belongs in your books.
Forwarded invoices
1 needs an answer- Phoenix Plumbing ProsMatched an open jobinvoice-4821.pdf$350.00Repairs
You didn't say. Mike was dispatched to Maple St · Unit A for Maria's flood at 2:41pm today — invoice vendor, service address, and date all match that job.
Filed to Maple St Duplex · Unit A(97% confidence)
- The Home DepotYou said sohd-receipt-w7734.pdfyou wrote: “East Side”$42.50Supplies
You typed "East Side" in the forward. Single-unit property, so the unit was unambiguous.
Filed to East Side House · Main(100% confidence)
- Sonoran Pest ControlAsked yousonoran-q2-invoice.pdf$95.00Cleaning & maintenance
Address matches Maple St Duplex, but it has two units and there's no open job for this vendor. Guessing could put it on the wrong tenant's ledger — so we asked instead.
Reply with:Unit AUnit BBoth (split 50/50)Property-wide
By unit
Not by property — by unit. Every cost below was filed automatically from the conversation it started in. Property-wide costs like taxes and insurance are excluded, because splitting them across units would be a guess.
| Unit | Spent | Collected | Net |
|---|---|---|---|
Main East Side House | $183.58 | $1850.00 | $1666.42 |
By category
- Mortgage interest$1019.00
- Repairs$125.00
- Supplies$42.50
- Auto & travel$16.08
By property
- East Side House$1202.58
Schedule E, Part I — as it stands today
Nobody categorised any of this at year end. It filed itself as it happened.
| 3 | Rents received | $1850.00 |
| 6 | Auto & travel | $16.08 |
| 12 | Mortgage interest | $1019.00 |
| 14 | Repairs | $125.00 |
| 15 | Supplies | $42.50 |
| 20 | Total expenses | $1202.58 |
| 21 | Income or loss | $647.42 |
Line 18, depreciation, is blank on purpose. It depends on your basis and placed-in-service date, which live with your accountant, not in your text messages.
Deposits you are holding are not on this form. They are a liability until the day you keep one — then that amount becomes income, in that year.
We organise and categorise. We are not tax advice and we do not file.
Income · 1
$1850.00| Date | Unit | From | Kind | How | Amount |
|---|---|---|---|---|---|
| 2026-05-01 | Main East Side House | James Wilson | Rent | check | $1850.00 |
Deposits are not listed here — they are a balance you owe back, shown above. Advance rent is, because last month's rent collected up front is income the day it arrives.
Expenses · 4
$1202.58| Date | Property | Category | Vendor | Description | Linked to | Amount |
|---|---|---|---|---|---|---|
| 2026-05-01 | East Side House Property-wide | Mortgage interest Schedule E line 12 | Desert Sun Mortgage | May mortgage interest portion | $1019.00 | |
| 2026-05-01 | East Side House Main | Auto & travel Schedule E line 6 | Mileage (IRS rate) | Site visit for AC issue, 24mi @ $0.67 | $16.08 | |
| 2026-05-01 | East Side House Main | Supplies Schedule E line 15 | Home Depot | AC capacitor + R-410A refrigerant Receipt attached | $42.50 | |
| 2026-05-01 | East Side House Main | Repairs Schedule E line 14 | Internal labor (Carlos Ramirez) | AC capacitor replacement, 2hr labor — James Wilson unit | James WilsonDispatch | $125.00 |