Bookkeeping
Forward an invoice, text a receipt photo, or let a dispatch bill itself — costs land on the right unit without data entry. Schedule E categories. Year-end CSV export.Rent collection is optional and never runs through us — but what you were paid still belongs in your books.
Forwarded invoices
1 needs an answer- Phoenix Plumbing ProsMatched an open jobinvoice-4821.pdf$350.00Repairs
You didn't say. Mike was dispatched to Maple St · Unit A for Maria's flood at 2:41pm today — invoice vendor, service address, and date all match that job.
Filed to Maple St Duplex · Unit A(97% confidence)
- The Home DepotYou said sohd-receipt-w7734.pdfyou wrote: “East Side”$42.50Supplies
You typed "East Side" in the forward. Single-unit property, so the unit was unambiguous.
Filed to East Side House · Main(100% confidence)
- Sonoran Pest ControlAsked yousonoran-q2-invoice.pdf$95.00Cleaning & maintenance
Address matches Maple St Duplex, but it has two units and there's no open job for this vendor. Guessing could put it on the wrong tenant's ledger — so we asked instead.
Reply with:Unit AUnit BBoth (split 50/50)Property-wide
By unit
Not by property — by unit. Every cost below was filed automatically from the conversation it started in. Property-wide costs like taxes and insurance are excluded, because splitting them across units would be a guess.
| Unit | Spent | Collected | Net |
|---|---|---|---|
Unit A Maple St Duplex | $350.00 | $7250.00 | $6900.00 |
Unit B Maple St Duplex | $165.00 | $7300.00 | $7135.00 |
By category
- Taxes$1450.00
- Repairs$515.00
- Cleaning & maintenance$95.00
- Utilities$84.00
By property
- Maple St Duplex$2144.00
Schedule E, Part I — as it stands today
Nobody categorised any of this at year end. It filed itself as it happened.
| 3 | Rents received | $14550.00 |
| 7 | Cleaning & maintenance | $95.00 |
| 14 | Repairs | $515.00 |
| 16 | Taxes | $1450.00 |
| 17 | Utilities | $84.00 |
| 20 | Total expenses | $2144.00 |
| 21 | Income or loss | $12406.00 |
Line 18, depreciation, is blank on purpose. It depends on your basis and placed-in-service date, which live with your accountant, not in your text messages.
Deposits you are holding are not on this form. They are a liability until the day you keep one — then that amount becomes income, in that year.
We organise and categorise. We are not tax advice and we do not file.
Income · 11
$14550.00| Date | Unit | From | Kind | How | Amount |
|---|---|---|---|---|---|
| 2026-05-01 | Unit B Maple St Duplex | Sofia Hernandez | Rent | zelle | $1450.00 |
| 2026-05-01 | Unit A Maple St Duplex | Maria Gonzalez | Rent | Stripe link | $1450.00 |
| 2026-04-01 | Unit B Maple St Duplex | Sofia Hernandez | Rent | zelle | $1450.00 |
| 2026-04-01 | Unit A Maple St Duplex | Maria Gonzalez | Rent | Stripe link | $1450.00 |
| 2026-03-09 | Unit B Maple St Duplex | Sofia Hernandez | Late fee | zelle | $50.00 |
| 2026-03-01 | Unit B Maple St Duplex | Sofia Hernandez | Rent | zelle | $1450.00 |
| 2026-03-01 | Unit A Maple St Duplex | Maria Gonzalez | Rent | Stripe link | $1450.00 |
| 2026-02-01 | Unit B Maple St Duplex | Sofia Hernandez | Rent | zelle | $1450.00 |
| 2026-02-01 | Unit A Maple St Duplex | Maria Gonzalez | Rent | Stripe link | $1450.00 |
| 2026-01-01 | Unit B Maple St Duplex | Sofia Hernandez | Rent | zelle | $1450.00 |
| 2026-01-01 | Unit A Maple St Duplex | Maria Gonzalez | Rent | Stripe link | $1450.00 |
Deposits are not listed here — they are a balance you owe back, shown above. Advance rent is, because last month's rent collected up front is income the day it arrives.
Expenses · 5
$2144.00| Date | Property | Category | Vendor | Description | Linked to | Amount |
|---|---|---|---|---|---|---|
| 2026-05-01 | Maple St Duplex Unit A | Repairs Schedule E line 14 | Mike Henderson — Phoenix Plumbing Pros | Bathroom flood: water cleanup + supply line replacement Receipt attached | Maria GonzalezDispatch | $350.00 |
| 2026-04-28 | Maple St Duplex Property-wide | Utilities Schedule E line 17 | APS Electric | Common-area electric (April) | $84.00 | |
| 2026-04-01 | Maple St Duplex Property-wide | Taxes Schedule E line 16 | Maricopa County Treasurer | Property tax — first half 2026 | $1450.00 | |
| 2026-03-15 | Maple St Duplex Property-wide | Cleaning & maintenance Schedule E line 7 | Sonoran Pest Control | Quarterly service | $95.00 | |
| 2026-02-18 | Maple St Duplex Unit B | Repairs Schedule E line 14 | Bob's Handyman Service | Kitchen faucet replacement — Unit B Receipt attached | $165.00 |